Presentation with Keynote

28 08 2014

Apple offers it’s iWork suite with Keynote (presentations), Numbers (spreadsheets), and Pages (letters) for iOS and OSX for free since October 2013.

The iOS versions are perfectly adapted to touch screens and you won’t find the 80% features of Microsoft Office which private users don’t need. The concept of iWork follows Steve Jobs philosophy of focusing on essentials and saying NO to avoid excess.

Since starting my blog here on WordPress I use Apple’s Keynote for creating all the collages I need for my articles and for posting on social networks. To visualize information with Keynote is a quite funny job and lets you more intensively think about the topic you are working on.

An example …

To increase the security of an Apple account the company offers 2-Step Verification. Once activated it needs so-called ‘Trusted devices’ or a Recovery Key to manage your Apple ID.

Here is a presentation created with Keynote explaining the activation and usage of 2-Step Verification.

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Feel free to download this sample as PDF file or in the native file format of Keynote.

Application File format
Adobe Reader PDF
Apple Keynote KEY.ZIP

Once you created a presentation you can use it for posting it e.g. to Snapguide, the platform for publishing How Tos.

Some tidbits of Keynote …

It’s no question at all that Microsoft Office is a more powerful tool for professional tasks. Regarding presentations I think different. At the end if the day the outcome is a presentation focusing on essentials to not disrupt a straightforward view on the topic. This can be easily done with Keynote and there is no need to use Microsoft’s Powerpoint. Only the brain is able to support the creation of understandable visualized information.

Mask (crop) an image

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You cannot really crop an image inserted in a slide but you can hide unwanted portions of an image without modifying the image itself. Just double-tap the image. The mask controls appear. The default mask is the same size as your image. Use the controls to change which parts of the image are visible. Double-tap the image at any time to readjust its mask.

Opacity

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Tap an object, then tap Format Inspector (brush symbol top right). Tap Style Options, then tap Effects. Drag the Opacity slider.

Layer, group, and lock objects

You can layer text and objects to create the appearance of depth on a slide and then move items higher (forward) or lower (backward) in the stack.
You can group multiple objects so that you can move, resize, or rotate them as a single unit. To avoid inadvertently moving, modifying, or deleting an object, you can lock it.

You can group multiple objects and then move, resize, or rotate them as a single unit.
Just touch and hold an object, then with another finger, tap the other objects you want to select. Lift your fingers, then tap Group from the context menu.

Lines

You can customize the appearance of a line by changing its width (thickness), its color, or adding different endpoints to it – for example, an arrow, circle, or square. This is useful if you want to make a double-headed arrow, or if you want to create a decorative divider.
Drag the handles (the blue dots) to change the line length and rotation.
For curved lines, drag the green dot to change the arc.

Interactive Links

If you want to refer to external available information you can use Interactive Links which can be assigned to any object.

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Just tap an object, tap Tools, and then tap Presentation Tools. Use Interactive Links to add a slide, a webpage, or an email address. If you tap on the object while presenting the defined action will be executed.
For example, you are talking about iCloud and assign a link to Wikipedia to get some background information.

Animations

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To make your presentation more dynamic, you can animate the objects on a slide. For example, you can make text appear on the slide one bullet point at a time, or make an image of a ball bounce onto the slide.

Object animations are called build effects. Different build effects are available depending on whether the object is a text box, chart, table, shape, or image.
Moving an object onto a slide is building in. Moving an object off a slide is building out.

Music

To breathe life into a presentation about your last holiday assign soundtracks (music from your iTunes Library).

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For my readers not living in Thailand …

Asanee–Wasan (Thai: อัสนี-วสันต์ โชติกุล or Asanee + Wasan Chotikul) is a Thai rock band fronted by brothers Asanee “Pom” and Wasan “Toe” Chotikul. Among the band’s hits is a 1989 song that puts into verse the lengthy ceremonial name for Bangkok, “Krung Thep Mahanakhon” (“กรุงเทพมหานคร”). The elder brother, Asanee, is known for his guitar solos and his wild, “rock star” persona. His way of singing ballads is often described as broken-heart jiggo (jiggo is a Thai slang for bad boy, parody from Gigolo in English and Italian). The bespectacled Wasan is known for his sensitive songs and softer, gentler style. Their songs often include a hook chorus sung by female backing vocalists.

For sure an expendable annotation for Thais because they all know the Chotikuls.

Controlling a presentation using an iPhone

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Note, that it works not only with both devices connected to the same WiFi network but also with Bluetooth. Just activate BT on both devices and they will connect automatically. It’s also possible to connect more than one device to control the presentation.

Note
To enable remote control open a presentation, tap Tools, tap Presentation Tools, and than tap Allow Remote Control and activate Enable Remotes.

Some cons …

It’s not all roses and Apple surprisingly is not perfect. Here are some features not supported although it would be a ‘Nice to have’.

  • Missing layout enhancements

    Align selected objects (top, bottom, right, left)

    Evenly space selected objects
    The rulers faded in when tapping on an object don’t really help.

    Nudge selected objects along feint lines by using arrow controls
    This is the main problem within Keynote. Not only alcohol let your fingers act restively.

  • Reordering multiple slides
  • Copying multiple slides
  • Moving multiple slides to other presentations
  • Access to Safari within Keynote

My workflow …

Creating an image lets you again intensively think about your topic. So it’s worth to create own collages instead of just using images found in the internet.

First I collect some useful images, open Keynote and start creating a collage which hopefully can be helpful for readers. Using colors, connectors, text, and screenshots taken from my device breathe life into the collage.

If it’s ready I take a screenshot while in presenting mode and insert it into my blog post. That’s it.

The benefit is that you are always far away from any Copyright infringement valid for images you found in the internet. You can find more information in my blog post The Copyright.

File management …

Here are some notes how to ensure that files are securely stored and accessible for others.

  • Always generate a copy of your presentation
    Just tap and hold on a file until it jiggles, then tap on + to copy the file. So you are secure if you accidentally delete a presentation.
  • Turn on iCloud to sync files on all your devices
    Go to Settings – iCloud – Documents+Data and turn on Documents+Data. Make sure that Keynote is turned on.
    So you just need an iPhone to present your slides to an audience by connecting it to a beamer, a TV or any other HDMI capable device with Apple’s Digital AV Adapter.
  • Use WebDAV for additional backups
    If you tap on the Action control and select ‘Send a copy’ iWork offers WebDAV as an alternative place to store files. All your cloud storages supporting WebDAV can be configured to send a copy to that place. With this you have an additional copy of your file and you can use your preferred unique place for sharing files with others.

Using WebDAV is explained in a further blog post mentioned in the ‘Related links’ section.

Summary …

It’s worth using Apple’s Keynote for creating powerful presentations. With the help of an iPad you can do it everywhere and anytime just using your fingers, the main source of creativity.

Related links …

Presenting with iPad (1)

Presenting with iPad (2)

Non-Linear Presentation

Final Argument

Facts about iWork for iCloud

iWork to Airport

iWork and Sharing

WebDAV Basics

Thanks for flying with iNotes4You.





Non-Linear Presentation

20 09 2013

Presentations are usually created with Apple’s Keynote or Microsoft’s Powerpoint as a linear flow of single slides.

But every slide has a topic and so the idea is to present information by using a mind mapping tool.

There is a high rated app called Final Argument and it’s described on

Concise Learning Blog (Prof. Toni Krasnic)

which admittedly is much more powerful than my simple solution.
Anyway here is a description of the more simple way using well-known Apple hard- and software.

The accessories …

  • Apple Keynote
    for creating the presentation slides
  • Apple Digital AV Adapter
    for connecting the iPad with a beamer via HDMI cable

alternatively

  • Apple TV
    for wireless transmission of iPads screen on a TV

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The creation process …

  • Step 1
    Create the presentation with Apple’s Keynote.

    In my example it’s ‘Printing from iOS devices’ describing the different options to print documents from an iOS device using Apple’s AirPrint, Fingerprint by Collobos Software, and Google’s Cloud Print.

    In Apple’s Keynote use the arrow-right control on the upper right corner.
    Take a screenshot of each slide by simultaneously pressing the Home and the Sleep/Wake button. The screenshot is saved in the camera roll.

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  • Step 2
    Open the mind mapping tool iThoughts HD for the iPad.
  • Step 3
    Create the mind map reflecting the outline of your presentation.
  • Step 4
    Add the screenshots made from the slides to appropriate topics.

Now the mind map, reflecting the structure of your lecture, contains all slides as images.
Each slide can be displayed by using the gesture ‘Tap and Hold‘ on an image. The image then will be displayed in full-screen mode.

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The presentation …

  • Connect the hardware components.

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  • Open the mind map with iThoughts.
  • Tap and hold on a topic to display the slide.
  • Add an appropriate icon to mark the slide as shown.
  • Add an appropriate icon to mark a slide for further inquiry.
  • Add a comment where necessary.

It’s recommended to use a copy of the original map so that you can easily go back to the version without any icons and comments added during the presentation.

The benefits …

The table of contents is visualized by a mind map.

The visualized table of contents can be expanded or collapsed to focus yhe audience on important points.

The mind map is available during the whole presentation by simply returning from a slide back to the map.

The mind map and a PDF of the slideshow can easily be distributed to the audience using the following alternative features of iThoughts:

  • Send by E-Mail
  • Share in Twitter or Facebook
  • Share on Dropbox, Box or any other cloud storage accessible via WebDAV

For shared files the following file formats are available:

  • iThoughts
  • Alternative mind map formats
    MyThoughts, Freemind, Mind Manager, Novamind, XMind, iMindMap, MindView Win/OSX, Concept Draw, Mind Genius
    Presentations are usually created with Apple’s Keynote or Microsoft’s Powerpoint as a linear flow of single slides.
  • Microsoft Word/Powerpoint
  • PDF
  • Image + HTML
  • Standard CSV
    Comma Separated Values
  • OPML
    Outline Processor Markup Language
  • Markdown
    easy-to-read and easy-to-write plain text format
  • Thanks for dropping by.





Presenting with iPad (1)

13 05 2013

With an Apple TV you can use Apple’s AirDisplay feature to display the screen of any iOS device on a TV.

If you don’t need all the further functionalities of Apple TV there is a low cost alternative for e.g. displaying Keynote presentations on a TV or on a wall with the help of a beamer.

To do so you need

  • Apple Digital AV Adapter
    available in the Apple Store for iOS devices with 30-Pin or Lightning adapter
  • HDMI cable
  • HDMI capable TV / Beamer

The connection …

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The running system …

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Keynote presentations …

Connect the iPad with a HDMI capable beamer instead of a TV.
The app

Apple Keynote Remote

installed on an iPhone allows you to control Keynote presentations. The iPhone works like a remote control for the iPad, which displays a Keynote presentation. As you may know, you can add notes to each slide of a Keynote presentation. These notes can be displayed on the iPhone while presenting the slides. To change from slide to slide you use the swipe gesture.

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The Alternative …

A disadvantage of any adapter connected to the iPad is the immobility of the device.
The alternative is an Apple TV connected to a HDMI capable TV and your local WiFi network.

Fo more information see

Apple TV

Keep in mind that if you decide to purchase an Apple TV you may additionally need the Apple Digital AV Adapter to connect to a beamer.





Update 1.7 of iWork for iOS

7 12 2012

On 2012-12-04 Apple’s iWork-Suite was updated to version 1.7.

This update is a major improvement of iWork for iOS without destroying the simplicity of usage. The updated features are perfectly designed and retain the simplicity of the product. From my point of view that’s an intellectual stimulus for all people developing software.

We will see how the competitor Microsoft will response.

For now, advantage Apple!

The feature changes …

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Pages for iOS …

  • Use Change Tracking to track changes to body text in a document
  • Accept and reject individual changes as you review a document
  • Import Pages and Microsoft Word documents with change tracking and continue to track changes to body text
  • Preserve tracked changes in documents exported in Microsoft Word or Pages format
  • Preserve calculations in tables when importing from and exporting to Pages for Mac

Numbers for iOS …

  • Hide and unhide rows and columns
  • Import and export Numbers for Mac spreadsheets with filters, and turn filters on and off
  • Preserve rich text in tables when importing and exporting

Keynote for iOS …

  • Import and export all Microsoft PowerPoint and Keynote for Mac slide sizes
  • Import and export presentation themes, complete with master slides and preset styles
  • Play back all Keynote action builds including Move, Rotate, Scale, and Opacity
  • Add new slide transitions including Shimmer and Sparkle
  • Preserve calculations in tables when importing from and exporting to Keynote for Mac
  • New print layouts include options to print with presenter notes, with builds, and without backgrounds

Common improvements …

  • Lock and unlock objects
    For locked objects changing properties (size, position, content) cannot be changed until they are unlocked.
  • Add reflections to shapes
  • Improved compatibility with the pendants Microsoft Word, Excel, Powerpoint

Some details …

Locking of objects …

On my point of view this is a great new feature, because faulty operations on touch screens cannot be avoided particulary on the small screen of an iPhone.

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Objects which can be locked in …

Pages Numbers Keynote
Shape ‘Curve’ only All Objects All Objects

Improved page print layout in Keynote

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Lacks in Numbers …

Locking …

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SIRI and the keys …

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Page layouts in iWork

3 12 2012

Before you print a Microsoft Office document you can quickly fine-tune it in the Page Layout view to achieve professional-looking results. As in Normal view, you can change the layout and format of data, but in addition, you can use the rulers to measure the width and height of the data, change the page orientation, add or change page headers and footers, set margins for printing, hide or display gridlines, row and column headings, and specify scaling options. When you finish working in Page Layout view, you can return to Normal view.

Page Layout view is indispensable for many layout tasks that prepare your data for printing.
You can see how your data will look when it is printed.

iWork for iOS-Devices …

iWork for iOS-Devices is designed as a powerful tool with basic functionalities for editing text (App Pages) , spreadsheets (App Numbers) and presentations (App Keynote). Working up complex data for professional-looking printer output is not in the foreground.

However let’s have a look on the features oft he iWork-Apps.

KEYNOTE for presentations …

Keynote-Documents always consist of slides.
Each slide simultaneously is printed as one page in landscape orientation.
There are no further options except printing From-To-Page, defining the number of copies and (depending on the printer capabilities) printing on both sides of the paper.

PAGES for text editing …

Without further settings, you will not see any page brakes while editing text.
Here is a brief description what you have to do …

  • Tap the Wrench-Symbol in the toolbar, and then tap Document Setup
  • Tap the area below the document body to insert a page footer.
    There are three sections available. Tap in one section, and then tap Page Numbers.
    Tap the page numbering example that matches the format you want.
  • Tap Done in the left corner of the screen.

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There are some other options (header, watermark) which are not discussed here.
When you return to the normal view you will see the page numbering as an orientation what you write on which page.

Note …
These settings must be set for every new document.
So the best practice is to design a template containing all your settings.

NUMBERS for editing spreadsheets …

Spreadsheets may contain a large amount of data organized in columns and rows.
So options for adjusting the layout are obvious.

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Summary …

iWork for iOS is not designed for labor-intensive usage in an office.
There are only a few options to control the output but they meet the requirements.
Apple found out the right level of simplicity.

Here is a comparison between Apple’s iWork and Microsoft’s Office 365 for iOS

Office 365 for Mobiles

Thanks for dropping by.





Changing the layer of images

22 11 2012

In Apple’s KEYNOTE (part of the iWork-Suite) text and images are allocated in layers.
There is an easy way to change the layer of overlapping text and images.

You only have to use cut and paste in reverse order to permute the layers.
Here is an image which explains the procedure shortly.

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Collages with Apple’s Keynote

7 11 2012

Pictures are often more than words.
So if you have to explain a process use collages.

Apple’s App KEYNOTE (part of the iWork-Suite) is a powerful tool to do the thing on an iPad.
All you need is KEYNOTE, PHOTOS and possibly SAFARI of your iOS-Device.

Let me give you a brief overview how to do this.
The following sample contains a collage for a short description of ‘Posting by E-Mail’ on WordPress.com and explains how it was designed with KEYNOTE within half an hour.

20121008-141900.jpg Collage designing (.PDF-Document)
for Keynote-Users… Collage designing (.KEY-Document)

And this is the result of the design process with Apple’s KEYNOTE …

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